Accounting
Invoices, acts and annual report approvals arrive signed. The routine:
- Drop the month's containers onto ASiCE Viewer together.
- For each, confirm the signer and the date on the signature card.
- Use Download all (ZIP) to pull out the PDFs for the accounting system.
- Archive the original
.asicefiles with the period's records.
Human resources
Employment contracts need both signatures before the first working day. Open the container and count the signature cards: one card means the employee has not signed back yet. The role field often says "Employer" or "Employee", which makes it obvious who is missing.
Legal work
Lawyers care about time. The signature card shows the signing time and the time stamp; the details list the certificate's validity and whether it covered the signing moment. For anything that will be relied on in a dispute, follow up with a formal validation report. The viewer is the fast first look.
Property and rental management
Handover acts with photos are common: a PDF plus several images in one container. The file list shows them all, and images preview directly.
Good habits for teams
| Habit | Why |
|---|---|
Store the .asice, not only the PDF | The container is the signed original |
| Name files before signing | Names inside a signed container cannot be changed |
| Check every file in the list | One signature covers all of them |
| Do not forward extracted PDFs as "signed" | They carry no signature |
| Use an official validator for disputes | A viewer does not issue a verdict |
Reading away from the desk
Approvals do not wait for office hours. The ASiC-E Viewer app for Android opens containers from mail or chat offline and can export a document to PDF with the signer and signing time printed in the header, which is handy for a quick internal note.
Where the reader stops
A reader does not sign, does not edit, and does not replace validation. For those, the official client is the companion tool. See ASiC-E document viewer for more on multi-document containers.
Frequently asked questions
Can I open many containers at once?
Yes. Select or drop several files; they appear as a list and each opens with one click.
How should signed documents be archived?
Keep the original container file unchanged. It can be stored like any other file; long-term preservation may additionally call for re-time-stamping.